• Manage deal files for sales team.
• Ensure all relevant documentation is in file to meet minimum FAIS and FAW document requirements.
• Ensure all relevant Bank documentation are on file to meet minimum FICA and FAW requirements.
• Ensure all warranty registrations are submitted timeously on all sold vehicles as per warranty policy and procedure.
• Complete and submit all invoice instructions accurately to Sales Manager for sign off.
• Ensure all invoices are completed as per monthly target (you are requiring to work late on month end)
• Complete delivery documentation for salesperson once vehicle is ready for delivery.
• Open and close sublet supplier orders.
• Liaising with sublet suppliers on lead times and vehicle collection/delivery.
• Supply Spartan workshop with PDI and fitment orders
• Liaising with Spartan workshop and sublet suppliers to ensure all orders on vehicles are received and closed timeously before invoicing.
• Assist sales staff in communicating with customers and keep them informed / updated on progress regarding their purchase.
• Assist customer with queries and documentation of previously purchased vehicles.
• Liaising with Licensing administrator for tare change, permits and vehicle registration and license

Key Performance Indicators

• Support your manager in a constructive manner and ensure that all department relationships are properly maintained
• Personally manage work efficiently.
• Highest degree of workplace ethics maintained at all times.
• Effective internal and external workplace relationship building via effective communication.
• Participate in all relevant workplace training programmes.
• Maintaining and improving personal skills and assisting other with improvements.
• Ensure all health and safety rules and procedures are adhered to.
• Good housekeeping and filing.
• Adhere to company dress code and PPE requirements.
• Manage personal overtime in conjunction with manager and adhering to Labour regulations act.
• Good time management skills.