7 July 2025

Debtors Administrator

Location: Head Office

SPECIFICATIONS:

Managing the F&I Debtors book

  • Distribution of monthly statements (Xpertek generated) and (Finance department prepared) to clients.
  • Monitor Daily Banking (Main Bank account / F&I Bank account).
  • Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.
  • Monthly interest capture on Evolve.
  • Monthly debit order scoping for all local clients on Xpertek.
  • Monthly debit order loading on Business Online for local clients.
  • Arrear Account Management:
    • Communication with respective sales persons / clients in respect to late payment and arrear amounts.
    • Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with l latest amounts and feedback.
    • Preparation and issue of Letters of Demand.
    • Perform risk analysis on debtors and preparation of Repo Clients Files.
    • Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a needs basis.


Assisting with managing the overall Company’s Debtor book

  • Ensuring timely collections on outstanding payments.
  • Reconciling accounts and resolving discrepancies with efficiency and professionalism.
  • Maintaining accurate records of all interactions and transactions.
  • Preparing monthly reports of all interactions and transactions.
  • Collaborating with finance team to improve processes and ensure alignment with company policies.
  • Implementing effective credit control procedures to minimize bad debt.
  • Building and maintain strong relationship with clients to facilitate the prompt payment.


Assisting with adhoc creditors payments.

  • Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
  • Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
  • Ensure invoices related to contracts agree to the contract.
  • Ensure the correct GL account & vendor account is utilised when processing invoices in Account Payable module.
  • Ensure that the correct VAT is applied to invoices.
  • Preparation and submission of creditors’ reconciliations.
  • Timeous payment of invoices and follow-up on AP queries.
  • Forward remittance advices to suppliers after completion of payment run.
  • File all invoices after payment run according to the agreed filing protocols.
  • Maintain a good relationship with finance department.
  • General administrative duties and special project work as required.
  • Any reasonable and lawful tasks required from superior from time to time.

REQUIREMENTS:

  1. B.com in Accounting
  2. Minimum 5 years experiences in similar role
  3. Code 8 licence
  4. Proficiency in Microsoft Office

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