Location: Head Office
SPECIFICATIONS:
- Answer and screen calls and emails for manager as and when requested.
- Keep appointment diary for Admin manager
- Compile daily security asset inspection report by obtaining security inspections and distribute to relevant role players
- Compile daily consumption report and distribute to all role players
- Collect all monthly reports from branches (HSE, Security, Fleet, Consumption)
- Data capturing of all relevant info on monthly reports
- Obtain all monthly invoices from service providers and follow up on outstanding invoices
- Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office for sign off
- After approval, submit to finance and ensure payments are processed before due dates
- Ensure monthly inspections on hygiene and safety which include cleanliness of facilities.
- Ensure monthly vehicle inspections is done by the delegated person and capture relevant information
- Process all fleet vehicle cost and keep fleet vehicle maintenance current & report updated
- Ensure all insurance claim reports are completed and submitted to management with all relevant supporting documents
- Follow-up on claims processed
- Process tracking installation requests and ensure installation certificates are received
- Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users.
- Typing of letter/emails and taking of minutes during meetings
- Attend meetings on behalf of manager when delegated to do so
- Filing of all records and keep an easily accessible filing system
- General driving duties which will include the transfer of persons and collection or delivery of goods and any other driving duties as may be required from time to time.
REQUIREMENTS:
- Matric or higher
- Minimum 3 years experiences in similar role
- Code 8 licence a must
- Advanced MS Office advantageous
- Data capturing and reporting experience essential
